How to Use Google Gemini in Google Docs to Boost Your Productivity

Aarron Anderson Updated by Aarron Anderson

đź“Ś Overview

Google Gemini in Google Docs will empower Progress Learning users to generate, refine, and summarize text with AI assistance. This feature is invaluable for drafting emails, sales proposals, educational content, and collaborative documents in realtime.

🛠️ Step 1: How to Get Started with Gemini

  1. Open a document in Google Docs.
  2. Click the Help me write or Ask Gemini option at the top right corner.
  3. In the side panel, choose a suggested prompt or enter your own.

Example Prompts

  • Write a thank you email to a school district (like an email Draft).
  • Create a proposal template for a district’s science curriculum.
  • Summarize this document in three bullet points.

đź’ˇ Tip: You can reference files from Google Drive using @filename to generate context aware responses.

GIF Reference: Gemini Getting Started

✍️ Step 2: Writing and Refining Content

  1. Generate new content by entering a descriptive prompt.
  2. Refine existing text by highlighting it and selecting a modification option:
    • Rephrase: Change wording for better clarity.
    • Summarize: Condense key points.
    • Bulletize: Convert paragraphs into lists for improved readability.
    • Adjust tone: Make text more formal or casual.

GIF Reference: Gemini Writing & Refinement

⚠️ Note: Gemini generated content may require minor revisions to align with your preferred writing style (Watch out for AI "Hallucinations").

🤝 Step 3: Collaborate with Gemini

  1. Work on documents with colleagues in real time while using Gemini to assist with writing.
  2. Use Gemini’s summarization tool to create quick overviews for team discussions.
  3. (Optional) Share feedback on Gemini’s suggestions by selecting Good suggestion or Bad suggestion to enhance AI performance.

GIF Reference: Gemini Collaboration

🎨 Step 4: Create Images with Gemini (if applicable)

For marketing, presentations, or sales collateral, use Gemini to generate images directly within Google Docs:

  1. Click Ask Gemini and type a prompt like “Create an infographic on student engagement in digital learning.”
  2. Select from the AI generated images and insert them into your document.

⚠️ Important: Gemini generated images are for use within Google Docs and should be reviewed before public distribution.

đź“‚ Step 5: Reference Your Drive Files & Emails

Gemini can access and summarize your Google Drive files and Gmail emails to improve productivity:

  • Example Prompt: “Summarize the main points from @Q4Report.docx in Drive.”
  • Click Sources at the bottom of the response to verify document references.

đź’ˇ Tip: Use this feature to generate reports, extract key takeaways from long emails, or compile meeting notes quickly.

âś… Additional Tips

  • Refine Your Prompts: The more specific your prompt, the better the output.
  • đź“Ś Preserve History: Avoid losing important responses by inserting AI generated content into the document.
  • đź”’ Avoid Sensitive Data: Do not include confidential or personal information in prompts.

đź“ž Need More Help?

Create documents with Gemini in Google Docs

Write with Gemini in Google Docs

Collaborate with Gemini in Google Docs (Workspace Labs)

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